> For the complete documentation index, see [llms.txt](https://help.auxalia.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.auxalia.com/plant-tools/plantreporter/settings/versionrevision.md).

# Version/Revision

This chapter describes the various options of the **Versions/Revisions** tab of the Settings dialog.

PlantReporter allows you to create versions and revisions of reports and later also compare them.

Since PlantTools 9.2 the numbering and the colors are no longer set in PlantReporter, but in PlantProjectSetup. In PlantReporter you only activate the feature and select the configuration.

![](https://2994090777-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZH2AGHzvPfBW7YdaaGc0%2Fuploads%2Fgit-blob-f4f4fdbc99b0104f58ea00590dfb3443777c56f4%2FPT-4656-2.png?alt=media)

### <mark style="color:blue;">Activate Versions/Revisions</mark>

By default the Version/Revision feature is deactivated. If you check **Activate Versions/Revisions**, the feature is available for the project which is currently open.

### <mark style="color:blue;">Configuration Name</mark>

Select the configuration from PlantProjectSetup which PlantReporter uses for the numbering and the colors. When you move the mouse pointer over the selected configuration, a tooltip shows its setup.

### <mark style="color:blue;">Setup in PlantProjectSetup</mark>

The configurations are set up in PlantProjectSetup under **PlantTools Settings** > **Versions & Revisions** > **General**. How to open PlantProjectSetup from PlantReporter is described under [General Settings](/plant-tools/planttools/plantprojectsetup/general-settings.md).

![](https://2994090777-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZH2AGHzvPfBW7YdaaGc0%2Fuploads%2Fgit-blob-6dbb5e348e163e83724ed54b7b331f01a6980c85%2FPR-Settings-VersionRevision-001.png?alt=media)

Under **Configuration Name** you can create several configurations, e.g. one for reports and one for drawings.

In the groups **Revisions** and **Versions** you define the numbering:

* **Automatic**: The next value is calculated. You choose **Numerical** or **Alphabetical**, the **Length** and the **First revision** or **First version**. With **Allow override** you can change the calculated value when you create a version or revision.
* **Manual**: You type in the value when you create a version or revision.
* **Revision is master**: A new revision resets the version to its defined default value.

These options are explained in detail under [Activate Version/Revision](/plant-tools/plantexpresstools/how-to-use/plantprojectmanager/setup/categories/activate-versionrevision.md).

When you later compare versions/revisions, the report can get background colors. They are set in the group **Change Colors**:

* **Added Objects**: Objects which were added between the two selected versions/revisions.
* **Deleted Objects**: Objects which were deleted between the two selected versions/revisions.
* **Changed Data**: A change of a value between the two selected versions/revisions.
* **Increase**: An increase of a value (often in Bill of Materials from 3D) between the two selected versions/revisions.
* **Decrease**: A decrease of a value (often in Bill of Materials from 3D) between the two selected versions/revisions.

Under **PlantTools Settings** > **Versions & Revisions** > **Revision Fields** you can define additional properties for versions and revisions, e.g. who checked or approved the report. You fill them in when you create a version or revision, or later on the **Reports** tab of PlantReporter.

![](https://2994090777-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZH2AGHzvPfBW7YdaaGc0%2Fuploads%2Fgit-blob-b7265f1d86c7117df1c94717420dc0fbd59065fa%2FPR-Settings-VersionRevision-002.png?alt=media)

Remark: Versions and revisions also work with Collaboration projects and Vault projects. See [Create Version/Revision](/plant-tools/plantreporter/how-to-use/plantreporter/create-versionrevision.md).